Frequently Asked Questions
To ensure that your visit to Perth and the conference experience is as enjoyable as possible, here is a list of Frequently Asked Questions.
Questions about the Conference
| 1 July 2024 | Call for Presenters & Early Bird Registration Open |
| 25 September 2024 | Call for Presenters Close |
| 15 November 2024 | Notification to Presenters |
| 2 December 2024 | Program Launch |
| 16 December 2024 | Early Bird Registration Closes and standard rate commences |
THETA 2025 is being held at the Perth Convention and Exhibition Centre (PCEC), Western Australia.
There are approximately 5,000 car parking bays within a 10 minute walk of Perth Convention and Exhibition Centre. The City of Perth Convention Centre Car Park is located directly under the Centre.
City of Perth Convention Centre Car Park
Open: 24 hours, 7 days a week
Access: via Mill St, Mounts Bay Rd, or the Riverside Dv off-ramp from Mitchell Freeway.
Payment: cash, credit card, or City of Perth Parking Card Centre access: direct access to PCEC during opening hours via central foyer lift and staircases. Contact: 1300 889 613
For further information on City of Perth parking visit: www.cityofperthparking.com.au
With plenty of public transport and ample parking, getting to Perth Convention and Exhibition Centre is simple and stress-free. Click here for further information.
Smart casual attire is suitable for the conference and conference dinner.
The registration desk location will be released as planning proceeds. Please direct any questions you may have regarding registration, session attendance, or other elements of the conference to Leishman Associates staff.
Delegates and exhibitors will be provided with an individual name badge, which will give you access to all sessions and social events that you have registered to attend. This must be worn at all times within the conference venues.
In the lead-up to the conference, changes will be made to the program. You may see the latest version of the program on the website and Conference App. Any changes to the program during the conference will be announced during housekeeping notices each morning. You may also check with Leishman Associates staff at the registration desk.
Delegates are not permitted to use any type of camera or recording device at any of the sessions unless written permission has been obtained from the relevant speaker. A photographer will be at the conference, if you have any issues with being photographed, please notify the photographer or Leishman Associates staff.
Free wireless internet access is available for the duration of the Conference. The password and login details will be available at the registration desk.
PLEASE NOTE: The internet is not to be used to view or download any illicit material, including movies, music etc.
A delegate list will be available via the mobile app and delegates-only page. Printed delegate lists will not be available at the conference. If you had selected privacy required when completing your registration form, your name will not appear on the list.
The members of the conference organising committee and Leishman Associates accept no liability for personal accident of loss or damage suffered by any participant, accompanying person, invited observer or any other person by whatever means. Nor do we accept liability for any equipment or software brought to the conference by delegates, speakers, sponsors or any other party. Please protect your personal property.
Do not leave laptops, cameras, and other valuable items unsecured. Be conscious of individuals who appear out of place and do not wear a conference name badge. Advise Leishman Associates staff if this does not occur.
Registration fees do not include insurance of any kind. It is recommended that participants take out their own general travel insurance. It is suggested that the insurance policy should also cover loss of fees/deposit, airfares, accommodation charges, medical expenses, loss or damage to personal property and repatriation expenses. The insurance should cover loss arising from the cancellation of the conference by the organisers or a person’s inability to attend due to any reason whatsoever. No responsibility is taken by the conference managers for any person not holding insurance.
Various components of this event are being handled by Leishman Associates, a Professional Conference Organiser (PCO). Leishman Associates may be contacted regarding any matters relating to the event management. Further information about the PCO can be found at the following website: https://leishman-associates.com.au/
If you have advised us of any special dietary requirements during the registration process, the caterers at each function have been provided with these. A special buffet table will be set during the day for special diets. If you are unsure, please see the venue staff.
We will not tolerate harassment of conference participants in any form.
Conference participants violating the Anti-Harassment Policy may be sanctioned or expelled from the conference without a refund at the discretion of the organisers.
If you experience any bad behaviour and/or you feel uncomfortable or unsafe during the conference, please contact the Organisers.
Chairperson or Presenter
Chairpersons will receive an email prior to the conference, reminding them of their responsibilities. If you are a chairperson and do not receive this, or have additional questions, please contact Leishman Associates.
Please bring your PowerPoint presentation with you when you register. All speakers should present themselves to the Speakers Preparation Room, at least 2 - 3 hours prior to their scheduled presentation time, to upload their presentation. Speakers are also requested to assemble in their session room 10 minutes before the commencement of the session, if possible, to meet with their session chair and to familiarise themselves with the room and the audio-visual equipment. There will be a facility to test and modify your presentation if required within the Speakers Preparation Room. All presentations need to be 16:9 in ratio.
Accommodation
If you booked your accommodation when you registered, your credit card details have been provided to the hotel you have selected – please confirm this on check-in with your hotel.
The hotel will take payment directly. If you have arrived 24 hours later than your indicated arrival day, you may find that you have forfeited your deposit. Please familiarise yourself with the Terms and Conditions of the hotel when booking via our registration portal.
If you will not be paying with your own credit card, and need to arrange payment before you arrive, the best way is via a credit card authorisation form enabling the hotel to process a third-party card.
If you have booked as part of the conference block during the registration process, you will need to contact Leishman Associates to modify your booking details. Hotel policies for your booking will apply, see your registration confirmation email for details on the policy.
Cancellation FAQs and Disclaimers
Cancellations must be received in writing (email) to Leishman Associates at lucy@laevents.com.au. Cancellations will not be deemed to be received until you have written confirmation from Leishman Associates. If you have not received an acknowledgement within two business days, please contact Leishman Associates at (03) 6234 7844.
See our Terms and Conditions page for full details.
All intellectual property rights of the event and all materials distributed at or in connection with the event are owned by the Host, Leishman Associates, Sponsors, &/or Speakers presenting at the event. Participants may not use, reproduce or allow anyone to use or reproduce any trademarks or other trade names appearing at the conference, content, or in any materials distributed at or in connection with the conference for any reason without prior written permission from the Host.
No part of the event may be recorded, reproduced or transmitted in any form or by any means, electronically or mechanically, including but not limited to video or audio recording, photography, photocopying or any other information storage or retrieval system known now or in the future, without the explicit written permission of the Host.
THETA 2025 reserves the right to amend or alter any advertised details relating to dates, program and speakers, if necessary, without notice, as a result of circumstances beyond their control. All attempts have been made to keep any changes to an absolute minimum.
Sometimes emails don’t get through firewall settings. To overcome this issue, please whitelist conference@laevents.com.au and conference@leishman-associates.com.au if you find you are not receiving conference correspondence.
THETA acknowledges the Traditional Owners of the lands where we live, learn and work. We pay our respects to Elders past and present and celebrate the stories, culture and traditions of all First Nations people.
