When you interact with Leishman Associates you are providing personal information about yourself.
The kinds of personal information that Leishman Associates collects and holds can include name, address, email, phone, membership status, dietary or special access requests, accommodation booking details, credit card information for hotel bookings and any other information required by the event.
If you provide us with someone else’s personal information, you should only do so if you have their authority or consent to provide us with their personal information. You should also take reasonable steps to inform them of the matters set out in this policy.
Leishman Associates receives personal information from its clients for the purpose of marketing the events that Leishman Associates manages on behalf of those clients.
Leishman Associates also collects, holds and uses personal information for a number of purposes including:
‘Cookies’ (i.e. small text files placed on your computer when you first visit a website) are used on Leishman Associates websites. Most browsers now recognise when a cookie is offered and allow you to refuse or accept it.
Cookies are primarily used to enhance your online experience. If you visit our websites to read or download information, such as research reports or articles, much of the information we collect is statistical only (e.g. the domain from which you accessed the internet, the date and time you accessed our site, and the internet address of the website from which you linked directly to our site) and not personally identifiable. We use such information to make our sites more useful and attractive to you.
In general, you are not required to provide personal information when you visit our websites. However, if you apply to receive information about our services or events, provision of certain personal information will generally be required.
You can request access to your personal information, any request for information must be made in writing to Leishman Associates. A report will be generated on all data we hold on you, this complies with the new General Data Protection Regulation (GDPR).
As per the GDPR, the right to be forgotten is available to anyone we hold data on, we will delete (safely and permanently) all personal data so that you become anonymous if you request that we do so, please note this is not reversible.
If you believe that any personal information Leishman Associates has collected about you is inaccurate, not up-to-date, incomplete, irrelevant or misleading, you may request correction in writing and this will be actioned as soon as possible.
Leishman Associates stores personal information electronically and in hard copy and has secure recordkeeping systems. Leishman Associates takes all reasonable steps to protect personal information from unauthorised use, access, disclosure and alteration.
Leishman Associates may store electronic information on remote servers or in the cloud directly or through contracted agencies (such as Centium Software using the Microsoft Azure Cloud Platform) – all information is securely stored in data centres in Australia with backups securely stored and encrypted.
Leishman Associates does not store customer credit or debit card information, we use a third-party provider, which provides a secure online payment gateway solution for credit card processing and an online credit card vault portal for hotel bookings that requires password authentication to obtain credit card details on an individual basis. All third-party software providers are PCI DSS Compliant to level 1, the highest standard.
Personal data is maintained under strict security and is only to be accessed internally by staff who require access as part of their role or to complete a task. Records containing personal information will be held by Leishman Associates until there is no longer a need or obligation to retain such records, after which time they will be anonymised and archived.
Leishman Associates will not disclose personal information to a third-party for any purpose other than the primary purpose of collection of the information unless:
(a) the individual has consented to the use or disclosure of the information; or
(b) there is a reasonable expectation that the entity would share personal information or for a secondary purpose in health or legal enforcement activities.
Leishman Associates operates within the SPAM Act 2003, the Privacy Act 1988, the Australian Privacy Principles and the GDPR 2018 for EU citizens residing in the EU. If you receive a commercial electronic message from us and you do not wish to receive any further messages of this nature from us, either unsubscribe using the supplied link in the electronic message, email us at firstname.lastname@example.org or phone +61 3 6234 7844.
Any concerns about Leishman Associates’ handling of personal information should be directed to the Business Manager by telephone (03) 6234 7844. Leishman Associates may require complaints to be submitted in writing.