TERMS & CONDITIONS

General

We recognise that your privacy is very important and we are committed to protecting the personal information we collect from you. The Privacy Act and the IPP’s govern the way in which we must manage your personal information and this policy sets out how we collect, use, disclose and otherwise manage personal information about you.

We encourage you to check our website regularly for any updates to this privacy policy.

Cancellation and Refund Policy

Cancellations must be received in writing – mail, or email – to Leishman Associates. Cancellations will not be deemed to be received until you have written confirmation from Leishman Associates. If you have not received acknowledgement within two business days, please contact Leishman Associates on (03) 6234 7844.

Should it be necessary to cancel your registration due to Government imposed travel restrictions, we will provide you with a full refund, minus any bank fees incurred. Evidence may be requested, and each situation scenario will be considered on a case-by-case basis.

Refunds for any other reason will adhere to the following cancellation terms:

Registration Fees:

– Cancellations on and before 90 days prior the conference will incur a A$150.00 cancellation fee.

– Cancellations on or before 60 days prior to the conference will incur a 50% cancellation fee.

– Cancellations on or after 30 days prior to the conference will receive no refund.

Event Cancellation or Postponement

The members of the Committee and Leishman Associates do not accept any liability for losses incurred in the event being cancelled or postponed due to unforeseen circumstances or any other event that renders performance of the conference inadvisable, illegal, impracticable, or impossible.

An unforeseen event shall include but shall not be limited to: an Act of God; infectious disease outbreak, industrial disruptions, service provider failures, governmental restrictions and/or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension, and/or restriction on transportation; or any other emergency.

Accommodation Terms & Conditions

All accommodation for THETA 2022 will be booked by the attendees direct to the hotel. THETA and Leishman Associates play no part in the booking between guest and hotel. The attendee will be responsible for booking their own accommodation and managing accordingly to their needs.

Late Registrations

The organisers cannot guarantee that collateral, such as satchels, will be available to late registering delegates. A late registration is any registration less than one month before the conference start date. In addition, there is a risk that social program functions may be fully subscribed. This policy has been implemented to enable a greater efficiency in the coordination necessary during the lead up to the conference, and to ensure the most enjoyable conference experience possible for everyone involved.

Insurance

Registration fees do not include insurance of any kind. It is recommended that participants take out their own general travel insurance. It is suggested that the insurance policy should also cover loss of fees/deposit, airfares, accommodation charges, medical expenses, loss or damage to personal property and repatriation expenses. The insurance should cover loss arising from the cancellation of the conference by the organisers or a person’s inability to attend due to any reason whatsoever. No responsibility is taken by the conference managers for any person not holding insurance.

Various components of this event are being handled by Leishman Associates, a Professional Conference Organiser (PCO). Leishman Associates may be contacted regarding any matters relating to the event management. Further information about the PCO can be found at the following website www.leishman-associates.com.au