BEFORE THE CONFERENCE
1. SESSION PRESENTATIONS, CONVENE A DEBATE OR LIGHTNING ROUND AND POST CONFERENCE WORKSHOPS
ORAL PRESENTATIONS TO START WITH A THETA 2017 COVER SLIDE TEMPLATE
The Programme Committee requests all Oral Presentations begin with the same PowerPoint slide template.
Click here to download the slide template. (Tip: if you are having trouble downloading this in your preferred browser, try Firefox or Chrome)
The PowerPoint slide has been set up as a Master File. To change the layout of the slide (excluding the conference band), go to the Home tab, then choose Layout. Please keep your first slide as a Title Slide.
NOTE: You need only use the template for your cover slide; after that you are free to structure your “slide deck” however you wish.
Please set up your slides in ratio 16:9.
If your presentation is created in PowerPoint 2010 (or earlier version) then please follow the guide: How to change your slide size from standard 4:3 to 16:9 ratio.
If your presentation is created in PowerPoint 2013 (or later version), your slides will probably already be in 16:9 ratio. The guide contains instructions to check the ratio of your presentation.
EMAIL YOUR COMPLETED PRESENTATION
Once your presentation is complete, please save as: your day of presentation, first name and last name.ppt (e.g. Thursday_BrillSmith.ppt).
Please also ensure you bring your presentation to the conference on a USB flash drive as a back-up.
INFORMATION TO HELP YOU TO STRUCTURE YOUR PRESENTATION
Lightning Round / Point & Counter Point Debates
Digital posters will be made accessible to delegates on Sunday 7 May, so that they can view them at their leisure
You will be allocated a 15-minute time slot and appropriate space to “run” your poster and answer questions. Sessions will be scheduled during lunch and morning / afternoon teas. Delegates will be advised of this arrangement.
We are hoping to build into the conference app the ability for delegates to upload questions about your poster at any time during the conference
The content of your digital poster will be retained for post-conference open access, unless you stipulate otherwise
Your digital poster should be reasonably self-explanatory.
Some technical considerations for posters
Your poster, i.e. file, should be viewable through a web browser
Please take into consideration performance for post-conference viewing
Consideration should be given to the quality of any images and the size and legibility of any fonts used (minimum 20pt font)
55 inch landscape touch screen will be provided with your choice of Windows or Mac attached
Back-up solution will be to run the file from a USB flash drive.
Grab the opportunity to be creative to produce something engaging. Your options are many, feel free to tailor your design to suit your purpose and your resources.
This could range from a very simple solution to something that uses a mix of formats to get information across, such as the Example of useful mix of format and method.
Your poster does not need to be this “big”/ complex; the point is that the example style is engaging and self-explanatory. You may decide a YouTube type format or an interactive pdf is more suitable for your purpose.
NOTE: There will be a prize for the best poster – see Submissions page for information about awards.
2. AUDIO VISUAL
The following audio visual equipment will be in each presentation room at the conference:
Projection screen behind the presenter
High resolution projector
32” foldback monitor in front of the presenter & stage
Remote mouse to click through presentations
Lectern and lectern microphones
Option of a hand held or lapel wireless microphone
NOTE: The screen size and projector will be relevant to the size of the room.
PowerPoint is the preferred software for presentations
Please try and load presentations with the speaker prep team in advance or bring them to the operator in the room as early as possible, to avoid any late confusion
Please give us the presentations on a USB flash drive or send by email earlier
Avoid cloud storing presentations, in case of any internet issues on the day.
USING YOUR MAC FOR PRESENTATIONS
Issues can occur when transferring Mac presentations into PowerPoint. We can setup your Mac on stage if necessary. Let us know what adapters will be needed in advance, or please bring the relevant adaptor for your laptop on the day.
Please make all presentations in the 16:9 ratio as our screens in the room are all 16:9.
If you are embedding videos, please make them MP4 format and also bring them with you as separate files on your USB flash drive in case we have to re-insert them on the day.
If you are using a specific font in your presentation please bring the fonts with you.
4. PRINTING AND HANDOUTS
Handouts for your session, if used, must be brought with you as there will be no printing facilities at the conference. We recommend that you arrange to have your handouts available on the conference app, or email it to interested delegates post event. If emailing, please arrange to have an email sign-up sheet/s available in your presentation room.
5. PAPER SUBMISSIONS
THETA 2017 is asking authors of full papers to use the AJET guidelines for manuscript formatting. You do NOT submit your paper to AJET, of course. Instead you upload to the etouches portal, i.e. the same system used to upload your original submission / abstract.
Word / page length: 5,000 – 8,000 words. We suggest papers are a maximum of 10 pages, including references. It really needs to be long enough to ensure that you have adequately covered your topic.
6. THE CREATIVE COMMONS (CC) LICENCE
One of the principle aims of the THETA conference 2017 is to share ideas. Following good practice by other well-known conferences, it is proposed to make all content available under a Creative Commons licence, specifically Creative Commons BY 4.0 (international licence), in order to allow interested parties to use content freely and easily. This approach protects your rights as the author / creator by clearly outlining the acceptable usage of your content by others.
We have chosen the following licence ATTRIBUTION-NONCOMMERCIAL-NO DERIVATIVES
This licence allows others to download your works and share them with others as long as they credit you, but they cannot change them in any way or use them commercially.
The implications for you are threefold:
Please use the Creative Commons (CC) PowerPoint slide template at the start of your presentation.
NOTE: You need only use that template for your cover slide; after that you are free to structure your ‘slide deck’ however you wish.
By ticking the relevant box in the 2017 Permissions form, you are agreeing that you will ‘do the right thing’, i.e. not insert 3rd-party copyright material which is either not openly licensed or for which you do not have permission
Depending upon local policies, you may wish to consider uploading your content to your organisation’s institutional repository.
7. REGISTRATION – EARLY BIRD CLOSES 1 MARCH, 2017
As a presenter at the THETA Conference 2017 you are required to register and pay the appropriate fee for the conference.
8. CONFERENCE APP
We are creating a mobile app for THETA 2017. More information will be available soon.