Speaker Information Before the Conference

Everything speakers need to know in preparation for the conference

BEFORE THE CONFERENCE

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1. SESSION PRESENTATIONS, CONVENE A DEBATE OR LIGHTNING ROUND AND POST CONFERENCE WORKSHOPS

ORAL PRESENTATIONS TO START WITH A THETA 2017 COVER SLIDE TEMPLATE

The Programme Committee requests all Oral Presentations begin with the same PowerPoint slide template.
Click here to download the slide template. (Tip: if you are having trouble downloading this in your preferred browser, try Firefox or Chrome)

The PowerPoint slide has been set up as a Master File.  To change the layout of the slide (excluding the conference band), go to the Home tab, then choose Layout.  Please keep your first slide as a Title Slide.
NOTE: You need only use the template for your cover slide; after that you are free to structure your “slide deck” however you wish.

Please set up your slides in ratio 16:9.
If your presentation is created in PowerPoint 2010 (or earlier version) then please follow the guide: How to change your slide size from standard 4:3 to 16:9 ratio.
If your presentation is created in PowerPoint 2013 (or later version), your slides will probably already be in 16:9 ratio. The guide contains instructions to check the ratio of your presentation.

EMAIL YOUR COMPLETED PRESENTATION

Once your presentation is complete, please save as: your day of presentation, first name and last name.ppt (e.g. Thursday_BrillSmith.ppt).
Please also ensure you bring your presentation to the conference on a USB flash drive as a back-up.

theta-squares-10x10 ACTION: Email your presentation to office@iconevents.co.nz by Friday 28 April 2017.

INFORMATION TO HELP YOU TO STRUCTURE YOUR PRESENTATION

Lightning Round / Point & Counter Point Debates

theta-squares-10x10 Identify who will facilitate the session
theta-squares-10x10 Identify who will be the timekeeper, if not the facilitator, for your allocated 25 minutes
theta-squares-10x10 Determine how audience voting will be structured.

Poster Presentations

theta-squares-10x10 Digital posters will be made accessible to delegates on Sunday 7 May, so that they can view them at their leisure
theta-squares-10x10 You will be allocated a 15-minute time slot and appropriate space to “run” your poster and answer questions. Sessions will be scheduled during lunch and morning / afternoon teas. Delegates will be advised of this arrangement.
theta-squares-10x10 We are hoping to build into the conference app the ability for delegates to upload questions about your poster at any time during the conference
theta-squares-10x10 The content of your digital poster will be retained for post-conference open access, unless you stipulate otherwise
theta-squares-10x10 Your digital poster should be reasonably self-explanatory.

Some technical considerations for posters
theta-squares-10x10 Your poster, i.e. file, should be viewable through a web browser
theta-squares-10x10 Please take into consideration performance for post-conference viewing
theta-squares-10x10 Consideration should be given to the quality of any images and the size and legibility of any fonts used (minimum 20pt font)
theta-squares-10x10 55 inch landscape touch screen will be provided with your choice of Windows or Mac attached
theta-squares-10x10 Back-up solution will be to run the file from a USB flash drive.

Poster design
Grab the opportunity to be creative to produce something engaging. Your options are many, feel free to tailor your design to suit your purpose and your resources.
This could range from a very simple solution to something that uses a mix of formats to get information across, such as the Example of useful mix of format and method.
Your poster does not need to be this “big”/ complex; the point is that the example style is engaging and self-explanatory. You may decide a YouTube type format or an interactive pdf is more suitable for your purpose.
NOTE: There will be a prize for the best poster – see Submissions page for information about awards.

2. AUDIO VISUAL

The following audio visual equipment will be in each presentation room at the conference:

theta-squares-10x10 Projection screen behind the presenter
theta-squares-10x10 High resolution projector
theta-squares-10x10 32” foldback monitor in front of the presenter & stage
theta-squares-10x10 Remote mouse to click through presentations
theta-squares-10x10 Lectern and lectern microphones
theta-squares-10x10 Option of a hand held or lapel wireless microphone
NOTE: The screen size and projector will be relevant to the size of the room.

Unless previously arranged, only the AV equipment listed above will be available.
theta-squares-10x10 ACTION: If you have any special AV requirements, please email office@iconevents.co.nz by Friday, 17 February 2017.

3. PRESENTATIONS

theta-squares-10x10 PowerPoint is the preferred software for presentations
theta-squares-10x10 Please try and load presentations with the speaker prep team in advance or bring them to the operator in the room as early as possible, to avoid any late confusion
theta-squares-10x10 Please give us the presentations on a USB flash drive or send by email earlier
theta-squares-10x10 Avoid cloud storing presentations, in case of any internet issues on the day.

USING YOUR MAC FOR PRESENTATIONS

Issues can occur when transferring Mac presentations into PowerPoint. We can setup your Mac on stage if necessary.  Let us know what adapters will be needed in advance, or please bring the relevant adaptor for your laptop on the day.
theta-squares-10x10 Please make all presentations in the 16:9 ratio as our screens in the room are all 16:9.
theta-squares-10x10 If you are embedding videos, please make them MP4 format and also bring them with you as separate files on your USB flash drive in case we have to re-insert them on the day.
theta-squares-10x10 If you are using a specific font in your presentation please bring the fonts with you.

4. PRINTING AND HANDOUTS

Handouts for your session, if used, must be brought with you as there will be no printing facilities at the conference. We recommend that you arrange to have your handouts available on the conference app, or email it to interested delegates post event.  If emailing, please arrange to have an email sign-up sheet/s available in your presentation room.

theta-squares-10x10 ACTION: If you would like handout information loaded onto the app, please email office@iconevents.co.nz

5. PAPER SUBMISSIONS

THETA 2017 is asking authors of full papers to use the AJET guidelines for manuscript formatting. You do NOT submit your paper to AJET, of course. Instead you upload to the etouches portal, i.e. the same system used to upload your original submission / abstract.
Word / page length:  5,000 – 8,000 words. We suggest papers are a maximum of 10 pages, including references. It really needs to be long enough to ensure that you have adequately covered your topic.

theta-squares-10x10 ACTION: Deadline for submission of full papers: Friday, 17 February 2017.

6. THE CREATIVE COMMONS (CC) LICENCE

One of the principle aims of the THETA conference 2017 is to share ideas. Following good practice by other well-known conferences, it is proposed to make all content available under a Creative Commons licence, specifically Creative Commons BY 4.0 (international licence), in order to allow interested parties to use content freely and easily. This approach protects your rights as the author / creator by clearly outlining the acceptable usage of your content by others.

We have chosen the following licence ATTRIBUTION-NONCOMMERCIAL-NO DERIVATIVES
https://creativecommons.org/licenses/by-nc-nd/4.0/legalcode

This licence allows others to download your works and share them with others as long as they credit you, but they cannot change them in any way or use them commercially.

The implications for you are threefold:

theta-squares-10x10 Please use the Creative Commons (CC) PowerPoint slide template at the start of your presentation.
NOTE: You need only use that template for your cover slide; after that you are free to structure your ‘slide deck’ however you wish.
theta-squares-10x10 By ticking the relevant box in the 2017 Permissions form, you are agreeing that you will ‘do the right thing’, i.e. not insert 3rd-party copyright material which is either not openly licensed or for which you do not have permission
theta-squares-10x10 Depending upon local policies, you may wish to consider uploading your content to your organisation’s institutional repository.

theta-squares-10x10 ACTION:  Email your completed Permissions form to office@iconevents.co.nz by Friday, 17 February 2017.

7. REGISTRATION – EARLY BIRD CLOSES 1 MARCH, 2017

As a presenter at the THETA Conference 2017 you are required to register and pay the appropriate fee for the conference.
Register Now

8. CONFERENCE APP

We are creating a mobile app for THETA 2017.  More information will be available soon.

As a presenter you may wish to use the App to make your presentation interactive by:
theta-squares-10x10 Asking the audience questions
theta-squares-10x10 Polling the results of these questions

theta-squares-10x10 ACTION: Deadline for submission of questions for the Conference App: 7 April 2017